WHAT WILL YOU DO?

The Back Office Assistant (BO) will work together with the entire team in order to continuously exceed our clients’ expectations. The BO is responsible for filing, preserving and managing valuable archival records. The Back Office Assistant is expected to continuously develop both personally as well as professionally and deliver added value to the Back Office Department within Trustmoore and contribute to the further growth of our office.

Main responsibilities are:

• Downloading, exporting, scanning, and filing of various types of documents.
• File documents and keep archival records, both hard-copy and electronically for the entire organization.
• Collect the incoming mail of P.O. Box, open the mail, sort it out and hand it out to the correspondent staff.
• Various ad hoc activities such as back up the reception with receiving visitors, answering the phone, handling courier packages and if necessary assist with organization of in-house or off-site activities, like parties, celebrations, and conferences.
• Assisting with entering company data/information in TDM and keeping the data/information up to date.
• Perform miscellaneous administrative tasks appropriate to the role and business requirements.

HOW DO YOU FIT IN THE TEAM?

As Back Office Assistant you need to prioritize what is important, have a hands-on and independent work mentality and be able to deal with stress. You are proactive, know what you are capable of, possess good communication skills and not afraid of asking questions.

Other relevant qualifications for this profile:

• A minimum of 1-year relevant work experience
• Fluent in English and Dutch (both orally and in writing);
• Flexible attitude and stress tolerance.
• Problem solving.
• Self-motivated and able to work independently and as part of a team.

Do you recognize yourself in this profile? We can’t wait to meet you!